“It shall be the duty of the Chairman to preside at all meetings of the corporation and of the Board of Directors, to appoint committees, to appoint members to serve temporarily in elective offices that have been vacated, and to perform such other duties as ordinarily pertain to his office.”
The Chairman presides at all meetings of the Executive Committee and of the Port Directors, and at the Annual Meeting and any special meetings of the Membership. The Executive Committee meetings and meetings of the Port Directors are the Chairman’s scheduling responsibility. The Chairman hosts appropriate cocktail parties at the Annual Seminar and Annual Meeting; superintends the performance of the other officers, with particular emphasis upon the delivery of a quality seminar and the promotion of maximum attendance at the Seminar and Annual Meeting; schedules, makes appropriate arrangements for, and hosts the Planning Session in January preceding the Annual Seminar. In consultation with the Executive Committee and Advisory Council, he chooses the site and precise dates for the Annual Meeting of Members during his term of office. The Chairman appoints all committees with the exception of the Advisory Council. The Chairman is responsible for all activities of the Institute during his tenure.
VICE-CHAIRMAN: The By-Laws of SEALI specify:
“It shall be the duty of the Vice-Chairman to act as a member of the Board of Directors and in the absence of the Chairman to preside at the meetings of the corporation and of the Board of Directors. He shall automatically become chairman upon the death, disability or resignation of the Chairman.”
The coordination and planning of the Annual Seminar are the responsibility of the Vice-Chairman. The Vice-Chairman must, in conjunction with the SEALI Executive Director, determine the due dates for selection of speakers, final description of topics, and delivery of Seminar papers to the Executive Director. In consultation with the Executive Committee and Advisory Council, the Vice-Chairman selects in advance the site and precise dates for the annual Meeting of Members to be held in the year of his Chairmanship. This must be done sufficiently in advance to permit and cause the Secretary, through the Executive Director, to give the members timely and adequate Notice of the Meeting, including the Seminar. The Vice-Chairman presides at all meetings at which the Chairman is unable to be present.
SECRETARY: The By-Laws of SEALI specify:
“It shall be the duty of the Secretary to keep the records of membership, send out notices of meetings of the institute and the Board of Directors, record and preserve the minutes of these meetings, and to perform such other duties as pertain to his office.”
The Secretary takes, causes to be typed, maintains, and disseminates Minutes of the Meetings of the Executive Committee, the Meetings of Port Directors, and the Annual Meeting, and he assists the Chairman and Vice-Chairman in promoting the Seminar and attendance at the Annual Meeting. The Secretary, through the Executive Director, is responsible for maintaining a current membership roll, and for publishing and distributing an up-dated desk book and notice to all members annually.
TREASURER: The By-Laws of SEALI specify:
“It shall be the duty of the Treasurer to have custody of all funds, accounting for the same to the corporation at its annual meeting and at any other time upon the demand of the Board of Directors and to perform such other duties pertaining to that office. The Treasurer shall deposit all funds of the corporation in a bank insured by the F.D.I.C.”
The Treasurer is responsible for causing the Executive Director to send Annual Dues Notices, the collection of dues from members, and the maintenance of all financial records of income and expenses of the Institute. The Treasurer is ultimately responsible for the investment of excess Institute funds. He is required to report the financial status of the Institute to the members at the Annual Meeting; make an interim report to the Port Directors at the Seminar. He shall report annually to the Executive Committee the names of those members who have not paid their dues within six (6) months of the due date. He is the primary authorized signatory on checks to pay obligations of the Institute. Invoices and requests for reimbursement are submitted to the Executive Director who approves the form of the invoice or request for reimbursement, causes a Corporate check to be prepared and sent to the Treasurer with appropriate supporting data. It is then the Treasurer’s responsibility to promptly review the data, discuss the invoices with the Executive Director, if there is a question, and promptly sign the checks to pay approved invoices and cause those checks to be mailed to the respective payees. The Treasurer, through the Executive Director, is responsible for filing annual tax returns with all appropriate government agencies. The Treasurer assists in promoting the Seminar and attendance at the Annual Meeting. (Approved October 5, 1991)